Exhibitor Quick Facts
Exhibitor Services Kits- Coming Soon in February 2018!
2018 SHOW HOURS
Tuesday, June 26 10:00 am - 4:00 pm
Wednesday, June 27 10:00 am - 4:00 pm
Registration for booth personnel will open in January 2018. Each exhibit has 4 Trade-Show Only Exhibitor Passes per 100 square feet.
EXHIBITOR SERVICE KIT
Exhibitor Service Kit will be available online in February 2018. The service kit provides all necessary exhibitor information to include all order forms for services needed at the show.
Contacts and Vendors are available here
Move In/Out Information is available here
Planning your trip to Chicago has never been easier. Through our official housing partner, onPeak, we offer reduced hotel rates at a range of hotels, from boutique properties to global chains – giving you plenty of options and rates so you can choose the hotel that will allow your team to take advantage of Chicago’s diverse and thriving restaurants, entertainment and more.
To contact onPeak with questions about your existing reservation or any housing assistance, please call 866-825-6085.
Note: onPeak is the only official housing company associated with SmartFood Expo. While other hotel resellers may contact you offering housing for your trip, they are not endorsed by or affiliated with the show and entering into financial agreements with such companies can have costly consequences.
Registered exhibitor booth personnel will have access to the exhibit floor during move in, show and move-out hours. All exhibit personnel must wear their badge at all times. Badge swapping is not permitted.
EXHIBITOR MOVE-OUT HOURS
All exhibitors are expected to begin dismantling their displays at 4:01pm on Wednesday, June 26. Any exhibitor who begins dismantling before this time will lose booth seniority for future SmartFood shows.
Wednesday, June 27 4:01 pm - 8:00 pm
Thursday, June 28 8:00 am - 4:30 pm
All carriers must be checked in by 3:00 pm on Wednesday and Thursday for move-out that day. All displays must be dismantled and removed from the exhibit hall by 4:30 pm Thursday, June 27.
EXHIBIT HALL CLEANING
The aisles and lounge area will be cleaned each evening. Exhibitors are responsible for their own booth cleaning. All trash should be placed in a bag in the aisle outside of your booth at the end of the day. A form for ordering booth cleaning service will be included in the Freeman Services section.
EXHIBIT HALL UTILITIES
Electrical, compressed air and plumbing will be provided by Freeman. Internet and telephone services are offered through McCormick Place. Order forms for convention services will be included in the Exhibit Services section.
EXHIBITOR IDENTIFICATION SIGNS
Each exhibiting company will be issued one 7” x 44” identification sign which includes your company name and booth number. Special signage requests are available through Freeman.
EXHIBITOR RIGHT TO WORK/UNION REGULATIONS
Exhibitors using their own full-time staff may perform work in a booth of any size. You are permitted to use your own ladders or hand tools, cordless tools and power tools. You are not permitted to use scooters, forklifts, pallet jacks, motorized dollies or similar motorized or hydraulic equipment. For completed details on your rights as an exhibitor, please refer to the McCormick Place Exhibitor Bill of Rights. Exhibitors are also permitted to load/unload materials from automobiles and small utility vehicles (ASUV Program) at designated McCormick Place docks using your own non-motorized, non-hydraulic hand trucks and dollies. For more information about the ASUV program and to register your vehicle, refer to the ASUV program and procedures form. *Exhibitor Rights do not apply to Exhibitor Appointed Contractors.
EXHIBITOR APPOINTED CONTRACTORS- NON OFFICIAL CONTRACTORS
Exhibitor Appointed Contractors are companies or individuals who are not full-time permanent employees of the exhibiting firm. They are hired to provide onsite services in the exhibit hall and do not represent any of the official contractors. Any exhibitor who plans to use a contractor not identified on the Official Contractors List must complete and submit the Notice of Intent to Use an Exhibitor Appointed Contractor by April 15, 2018.
Please note: EACs are required to submit the EAC Agreement Form, Certificate of Insurance to SmartFood Expo and register with McCormick Place before they will be given permission to work on the show floor. The deadline to receive these forms is April 15, 2018. Lastly, all EACs are required to follow the SmartFood Expo Exhibitor Rules & Regulations as well as any rules pertaining to EAC companies outlined by McCormick Place. All forms regarding EACs can be found in the Display Rules & Regulations section.
INSURANCE- EXHIBITORS LIABILITY
Each exhibitor is required to secure adequate insurance protection against loss of and/or damage to equipment and/or display materials from any cause and against injury to any persons or property of others. The certificate must be provided from the exhibitor in the name of the Exhibiting Company to include SmartFood Expo, Freeman, The City of Chicago and the Metropolitan Pier and Exposition Authority for McCormick Place Convention Center as additional insureds. A sample insurance certificate is under the Display Rules & Regulations section.
SMARTFOOD EXPO MUST RECEIVE ALL INSURANCE CERTIFICATES NO LATER THAN APRIL 22, 2018.
SmartFood Expo will provide general exhibit hall security on a 24-hour basis starting on June 25 at 12:00 am through move-out day on June 28 at 4:30 pm. Exhibitors must wear their badges during move-in, show days and move-out hours for access to the exhibit floor. Exhibitors are encouraged to take whatever precautions they feel necessary to protect valuable materials and equipment, neither of the entities mentioned in the Insurance Exhibitors Liability section above may be held liable for damaged or stolen property. To order booth security, complete the security order form located in the Additional Exhibit Services Section.
FIRST AID STATION
Medical emergencies or injuries must be reported immediately to the SmartFood Expo first aid station where staff will be available to assist with any medical emergencies or problems.
BADGES FOR INSTALLATION & DISMANTLING CREWS
During the installation and dismantling days, all personnel employed by your company may gain access to the exhibit floor either with an official convention name badge or a special installation and dismantling wristband. A security desk will be set up and will be distributing wristbands to approved EAC companies. All persons must have a convention name badge by Monday, June 25 at 1:00 pm.
No installation and dismantling crew members or technicians will be permitted on the exhibit floor during show hours without the proper convention name badge supplied by the exhibiting company. These badges should be ordered through your complimentary allotment of registration badges.
For unusual situations requiring admission at other times, approval must be obtained from SmartFood Expo Show Management, who can be contracted through the SmartFood Expo security provider.
For any additional questions regarding SmartFood Expo, please contact Nina Sader at 202-303-3401.